While faxing is losing popularity as a key form of communication, many businesses are hesitant to completely abandon it. But instead of investing on fax ink and paper, many companies are beginning to appreciate the value of fax to email. Rather than using a conventional fax machine that transmits through telephone networks, online fax are transmitted through the internet.
This means that businesses can send and receive faxes as they would an email, using their desktop computer, smartphone, or other mobile device. Recipients who have an account with an internet fax provider receive the fax in their inbox, from where they can view it, download it, or even print it. Recipients using a conventional fax machine receive the fax at the machine, from where it is printed.
The benefits of internet faxing are appreciated across multiple industries. Most small businesses, for instance, are looking for modes of communication that offer high value at low cost, and fax to PC fits this description. While small businesses can find a fairly cheap fax machine, it is not advisable to entrust the transmission of important documents to a low-quality machine.
Online faxing eliminates the need to purchase a conventional fax machine, install a dedicated phone line to the machine, and the cost of machine maintenance, paper, and toner. In addition, many of the top providers do not charge a setup fee, allowing businesses to access the service for a low cost.
Many top online fax service providers allow organizations to create and manage several user accounts, assign distinct fax numbers to the various departments, and allocate billing to individual teams, which is particularly useful for large organizations. It is also possible for large organizations to maintain the fax number that they have been using for many years, so their customers, suppliers, and other contacts will not have trouble reaching them.
Businesses that are not willing to let go of their fax machine can still benefit from fax to mail services that are compatible and use the machine. With online faxes though, businesses can stay organized, since there is better security and reduced probability of a lost or misplaced fax, compared to using a central office machine.